ENROLMENT TERMS AND CONDITIONS KEY FACTS 2021-22

To be read in conjunction with the Course Information Sheet prior to enrolment.  Full Enrolment Terms and Conditions are available either on our website or by request.  

We regret we are unable to accept under 19s on any of our courses under these Terms and Conditions, due to Education and Skills Funding Agency funding restrictions.  You need to be 19 before 1 September 2021 to enrol. This means you will have been born on or before 31 August 2002.  

Your fee paying status (full course fee or concessionary fee) on the first day of the course remains with you for the duration of that course even if your financial status changes.  Therefore, if you are paying for part of your course using our payment plan system, you are still liable for any fees proven to be outstanding against your payment plan.   

An enrolment (place on a course) is not transferable to another person.  

Payment of Fees                                                                                                                                                          

Places on courses cannot be reserved without payment, proof of benefit or self-declaration form (if applicable), or a letter from your employer confirming that they will pay the total course fees.   

Online - using a debit or credit card.

By Cash – in person only at Hyde Park House, Mutley Plain, Plymouth, PL4 6LF                                                                           with your fully completed and signed enrolment form and proof of benefit or self-declaration, if applicable.  

By Cheque or Postal Order – either in person at Hyde Park House, Mutley Plain, Plymouth, PL4 6LF                                     

or by post to the same address. If you are claiming a concessionary course fee, please also attach a copy of your proof of benefit or self-declaration form.                                                                                                       

Please make the cheque or postal order payable to Plymouth City Council.   

By Debit/Credit Card – either in person at Hyde Park House, Mutley Plain, Plymouth, PL4 6LF, or by telephoning 01752 660713, having previously received an enrolment pack.  We will complete the enrolment form for you whilst on the telephone. We will need to speak to the cardholder when we process the payment.  If you are claiming a concessionary course fee, you can only enrol by telephone if a copy of your proof of benefit has been seen beforehand.

By Payment Plan – while our courses offer excellent value for money, we are aware that for some of our learners it would be helpful to be able to spread the payments. For that reason, and for personal enrolments there is a payment banding system available to make payment for individual courses easier.

•       Band 1 – individual courses with a fee of less than £250, and under 15 weeks duration, to be paid in full on enrolment. 

•       Band 2 – individual courses with a fee between £200.00 and £500.00, and over 15 weeks duration, require 25% of the total course fee to be paid on enrolment. The remaining balance to be paid in 3 equal instalments once your course has started.

•       Band 3 – individual courses with a fee between £501.00 and £1,000 require 25% of the total course fee to be paid on enrolment. The remaining balance to be paid in 8 equal instalments once your course has started.

•       Band 4 – courses costing over £1,000 will require a credit check, please contact us on 01752 660713 to discuss your options.

All agreed instalments will be managed by Direct Debit method and will incur an additional administration fee of 1% or £5 whichever is greater. Keeping up to date with payments to On Course South West is a necessary part of your enrolment. Failure to do so may affect your credit score.

On Course South West may withhold any certificates if there is an outstanding debt.

If your employer is paying for your course - we require a letter from your employer on their company headed paper, with your enrolment form stating that they will pay the total fee for the course.  We will arrange for an invoice to be sent.  The employer will not be eligible for any concessionary fees or have the option to pay by instalment. 

Please be aware that should you withdraw from a course, you or your employer will be still liable for the full cost of the course.  

Reduced/Concessionary Fees

If your course code starts with F, a reduced fee is available for persons unemployed and receiving Job Seeker’s Allowance, Employment Support Allowance, Universal Credit, (both work-related only), enrolling on a full Level 2 aged 19-23 (meeting criteria requirements) or you earn less than £17,374.00p.a.

Other concessions are available for learners enrolling on courses where the code starts with F – please discuss with a Learning Adviser.

To pay a reduced/concessionary course fee you will need to provide evidence that you are entitled to it.

Evidence provided must confirm receipt of benefit at the time of enrolment or start of the course.  It must indicate the recipient’s name, the type of benefit claimed and the period the benefit claim covers (dependants not automatically eligible for full fee concession).  Without evidence you will need to pay the full cost.

Some courses do not have reductions/concessions.

Refunds

Refunds are not generally given.

However, when a course does not start and is cancelled by On Course south West a full refund will be granted.

There are specific circumstances where partial or full refunds can be made. See our Full Terms and Conditions 2021-22 for details. When issued, these refunds are subject to an administration charge.

Please note: fees will only be refunded to the person who paid.  Fees will be refunded by cheque if you pay by cash or cheque.  

Material costs

For some courses you may need to buy books and/or other materials. This should be shown on the course information sheet. Please do not buy any materials before the course begins as refunds will not be given if it does not run.

The Learner Registration Service

The information you supply is used by the Learning Records Service (LRS). The LRS issues Unique Learner Numbers (ULN) and creates Personal Learning records across England, Wales and Northern Ireland, and is operated by the Education and Skills Funding Agency, an executive agency of the Department for Education (DfE). For more information about how your information is processed, and to access your Personal Learning Record, please refer to:

https://www.gov.uk/government/publications/lrs-privacy-notices

Address: On Course South West, Hyde Park House, Mutley Plain, Plymouth, PL4 6LF                                                                  

Telephone: 01752 660713    Email: info@oncoursesouthwest.co.uk                                                                                                    

Website: www.oncoursesouthwest.co.uk 

ESFA Privacy Notice

Education & Skills Funding Agency

Guidance

The Education and Skills Funding Agency (ESFA) is an executive agency of the Department for Education (DfE). The ESFA:

·         is accountable for funding for the education and training sector, providing assurance that public funds are properly spent, achieves value for money for the tax payer and delivers the policies and priorities set by the Secretary of State

·         regulates academies, further education and sixth-form colleges, and training providers, intervening where there is risk of failure or where there is evidence of mismanagement of public funds

·         delivers major projects and operates key services in the education and skills sector, such as the National Careers Service, the National Apprenticeship Service and the Learning Records Service

·         This privacy notice explains how we use (process) any personal data you give to us, or any that we may collect about you.

·         This notice is layered. So, if you wish, you can easily select the reason we process your personal information and see what we do with it.

·         For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by ESFA.

·         If you would like:

·         more information about how we process your personal data or your data protection rights

·         to make a request about your information – for example to request a copy of your information or to ask for your information to be changed

·         to contact our Data Protection Officer

·         You can contact us in the following ways:

·         using our secure online contact form or in writing to:

Emma Wharram
Data Protection Officer
Ministerial and Public Communications Division
Department for Education
Piccadilly Gate
Store Street
Manchester
M1 2WD